Companies are always seeking ways to reduce costs and increase efficiency. Most of the time, it’s the larger costs that are noticed and are, consequently, addressed first: inventory, labor equipment, and so on. However, unaddressed, hidden operational costs can pile to and create the gap between loss and profit.
One of these expenses is printing costs. companies often view them as an expense that is necessary. Are you unsure if your print expenses aren’t in range? There are two options to determine the issue.
Two Ways to Determine Printing Cost-Per-Page
The most basic and straightforward method of determining the cost per page of print is to contact a reputable Managed Print service to conduct an extensive evaluation of your usage of toner and paper as well as the maintenance of your printer. This kind of evaluation is usually no cost, and it’s well worth using this type of service.
The other option is to collect all your personal data for each device and then calculate those expenses yourself. In general, you’ll have to keep an eye on the cost of your cartridges and divide them by the total number pages you print during the month. Printing a page can be something that has 5% coverage or greater.
In an easy way Here’s the method for the month: Over the course of a month divide your cartridge cost by the yield of your cartridge on each machineto determine the amount of cents per page you’re paying.
Whatever method is employed, it’s important to be able to go beyond this formula. There are numerous additional ancillary expenses to be considered and the majority of people are stunned by the waste of funds, time, and resources.
These are some factors that will help you identify your print price per sheet and cost-saving tips to cut down on unnecessary costs:
1. Equipment Lease or Purchase Price
If you’ve bought your own copiers and printers, you’ll need to take a look at more than the amount on the bottom of your invoice. Additional costs should be considered, such as unexpected repairs, parts , and expenses for service. You’ll probably find that, as time passes these costs will rise because older machines fail more often, and ultimately will cost more. Finding parts for many of the older machines is also going to become difficult as equipment and components become obsolete.
Cost savings tip:Consider revisiting any existing agreement for equipment service and contacting the Managed Print service provider in order to determine whether leasing or renting could yield more savings. Renting or leasing printers can help even out your cash flow through an inclusive service contract with an agreed-upon monthly cost that includes labor, parts and even toner in most plans.
2. Ink or Toner Cartridges
Inkjet desktop printers as well as color laser printers can be neglected because they’re generally expensive or might not be connected to the network.
But, ink for printers for these devices is more expensive than gasoline. Indeed, black ink for printers is among the top 10 most expensive liquids around the globe and can be found at more than $2700 per gallon! If you consider that desktop printers consume up 300 percent more ink than a multifunction printer could cost up to four times more to run.
Cost Savings Tips: Because of the price of toner in cartridges for printers inkjet cutting them out when feasible can yield significant savings. Utilizing Compatible cartridges from trusted suppliers is also essential.
3. Desktop Inkjet Printers
Let’s discuss more about desktop printers. It is believed that since desktop printers aren’t expensive their impact on printing expenses and the overall budget should be small, isn’t it?
Although the cost of purchasing has decreased in many cases, their life expectancy has also decreased which means regular repair and replacing. This makes desktop printers virtually unusable particularly in business setting. The cheaper purchase price may create a false impression of savings, however when you consider the cost of ink for printers and the cost of replacement over time in the end, it could be much more expensive.
Cost Savings Tips: Consider the impact of adding more plastics to landfills. In the event that it’s unclear remove inexpensive desktop printers as soon as you can.
4. Black and White and Color Usage
Modern multifunction printers don’t just report on the number of copies have been printed, but the number of copies are color as opposed to those printed in black or white. Color copies are often three times more than white and black. A regular review of these reports could reveal savings opportunities. Take into consideration that even the document may have only one word or logo that is color, the whole document is considered to be a colored duplicate.
TIPS FOR RECORDING COSTS:To minimize unnecessary color printing, make sure that the default settings of the printing device are white and black. An Managed Print provider can schedule quarterly reviews that will evaluate your printing habits and give suggestions for reducing the number of color copies you print.
5. Paper
An easy glance at an invoice will help identify your paper expenses. However, what’s more difficult is knowing the amount of the paper you use up every month. Research suggests that between 17 and 45% of the paper produced in offices gets thrown away.
Although paper might cost half a cent per sheet, it can add up quickly, particularly for larger companies. When you consider that the typical office worker uses an astounding 10,000 copies of paper per year, it is easy to see the potential savings.
TIPS FOR RECORDING COSTS: Printing on both sides of the paper could cut costs in half and the use of printing management software in conjunction with the best printing practices will help reduce the amount of wasteful printing.
